Executive Meeting Minutes July 17,2019 Opening A meeting of the Executive of the Seawood Estates Association Limited was called to order at 6:30pm on July 17, 2019 facilitated by Peter Fullerton. Present Peter Fullerton, Myron Matheson, John Boyne, Linda Young, Dick Rowell and Diane Crozier. Agenda The agenda was presented by Peter. Two items were added, the agenda was accepted by the board. Moved by Dick, Seconded by John. Approval of MinutesReview of minutes of previous meetings was completed:
Aug 28/18 All approved. Moved by Diane/Seconded by John.
June 18/19 All Approved with changes. Moved by John/Seconded by Linda.
June 27/19 (No minutes taken. Roads were discussed and a letter approved by all in attendance (or via email) was sent to H Victor @ Seawood Estates Inc on July 27/19.
Correspondence sent/received: Lots of emails recently with regard to poor condition of roads. Also, some correspondence inquiring about purchasing property. Treasurers Report: Linda Young presented an interim statement on the bank account for review by the executive in preparation for the AGM. It was noted the expense for Insurance is yet to be paid for this year. Once paid, this will mean the account will have negative growth for the year. It was decided rather than increase the membership fee, more focus will be made on growing the membership to cover expenses. Membership fee to be held at $30 for 2020. Moved by Dick/Seconded by John.
Executive Positions: Names to Date:
President - Peter Fullerton
Secretary - Lawrence Dunbar
Treasurer – no candidates to date
Discussion was held about potential candidates for Treasurer and some names were identified and board members will follow up to see if there is any interest.
Road Conditions Report:
Response from Henry Victor – No formal response to our letter of June 27/19 to date.
Next Steps – a discussion was held to identify course of action with Seawood Inc & Henry Victor. Due to all the correspondence and interest from membership about road maintenance it was decided Peter would email owners to encourage them to attend the AGM to provide their input/suggestions on potential next steps.
Annual Meeting: Scheduled for Aug 3/19 at Fullerton residence. Discussed what jobs needed to be carried out and organizing of the BBQ. Additions to Agenda:
Signs and Pathway Markers – Several yield signs and pathway markers need repair and although there is $500 available from Seawood Inc for this work, nothing has moved forward with them due to the boards efforts on road work and membership drive. Possibly an item for discussion at the AGM to solicit volonteers.
Water Utility – Questions regarding the water utility and use of fees were discussed. It was decided Peter would approach IRAC to see what information they have available regarding Financials and also test results.